From approval to channel

In this tutorial, you upload an image for approval, approve it and assign it to the public workspace from which sales channels receive media.

Prerequisites:

  • a media approval workflow already configured, in which you can approve media;
  • a public workspace that requires that workflow;
  • permission to upload to the incoming workspace, change media workspaces and edit the public workspace.

If you are unsure which workflow and workspaces to use, contact your administrator before you start.

1. Upload the image with the workflow

  1. In Media, open the incoming workspace, usually Incoming, and click Upload.
  2. In Workflow (optional), select the approval workflow. The workspaces that each workflow allows media to enter are listed below it.
  3. In the Files section, upload the image.
  4. Click Confirm, then Go to Incoming.

2. Find the image awaiting approval

  1. In the sidebar, under Smart Collections, click To approve.

The image you just uploaded appears in the list, awaiting your decision.

3. Approve the image

  1. Click the image to open its details.
  2. In the Workflow section, click Approve.
  3. If needed, enter a note in Notes, then click Approve.

If the workflow has further steps, the image moves to the next step and the people responsible for approving it. The workflow must be completed before you continue to the next section.

4. Assign the image to the public workspace

  1. In the Workspaces section of the image details, click the public workspace, identified by the globe icon.

Before approval, this workspace was disabled; the image can now enter it.

  1. Open the product and its media attribute for images.
  2. Click Add media, find the image and select it.
  3. Click Confirm and save the product by clicking SAVE.

Result

The image is approved and public, and the product sends it to sales channels with a working link. For more details on each step, read Media approval and Public and private media.