Workspace types with specific behaviour, and rules that apply to all workspaces.
Workspace types
Type
How to identify it
Rules
Incoming
Incoming in Media workspaces
only one exists; receives files uploaded from the library and new versions; cannot be assigned manually; a media item leaves it when it enters a standard workspace
Archive
Archive in Media workspaces
only one exists; a media item that enters it leaves all other workspaces; a media item leaves the archive when it enters a standard workspace
Public
globe icon in the sidebar; Public (CDN may serve unsigned)
media items are also accessible outside openlane and have permanent links; membership of just one public workspace makes a media item public
Private
padlock icon in the sidebar
media items are only accessible within openlane; their links expire after a limited time
With requirements
Required workflows is populated
a media item can only enter after completing one of the specified workflows, or without any workflow if Accept also media without workflow is selected; you cannot replace media items in this workspace from their details page
Common rules
Rule
Details
At least one workspace
a media item must always belong to at least one workspace
Key cannot be changed
you set Key when creating the workspace and cannot change it afterwards
Role cannot be changed
you set Incoming and Archive when creating the workspace and cannot change them afterwards
No deletion
you cannot delete a workspace
Requirements apply only to standard workspaces
the incoming and archive workspaces cannot have Required workflows