This page is for administrators: you need access to the administration area to perform the operations described.
To change a user's settings, go to Admin → Users and open the user with the Edit icon. The settings below follow the order on the page. The permissions model is explained in How user permissions work.
General Info
Setting
Effect
Email
Email address the user signs in with. Required; cannot be changed after creation
First name, Last name
First name and surname. Both required
Permissions
Setting
Effect
Enabled locale
Languages in which the user can edit translated text. Leave empty to allow all languages. For Excel imports, the file's language must be one of those specified
Enabled companies
Companies for which the user can change the status in StatusValue attributes
The user's groups, from the UserGroup reference data list. Used for the Editable by, Configurable by and Hidden User Groups attribute settings and for workflow approvals
All entities
Setting
Effect
Can edit all fields
The user can edit all product, media and marketing tool attributes that are not read-only, regardless of group membership, and can also see attributes hidden from their groups. In the administration area's Attributes list, they can see, edit and delete all attributes and set their validation rules. Brand restrictions still apply
Product
Setting
Effect
Can create new products: → Enabled Products
Product entity types the user can create using Add product and Add products in bulk, and delete from the product list
Can edit in bulk
The user can bulk edit products
Can export in Excel
The user can export products and reference entities to Excel
Can import with Excel
The user can import products from Excel
One section per entity type: All Brands, Selected Brands, Enabled Brands
Brands whose products the user can edit. If no option is selected, products of that entity type are read-only
Media
Setting
Effect
Can upload in bulk
The user can use Media Import to upload media in bulk
Can bulk download
The user can download multiple media items at once
Can share externally
The user can create external media shares
Can change media workspace
The user can move a media item to another workspace. Only shown when the media library is enabled
Can delete
The user can delete and replace media. Only shown when the media library is disabled: with the library enabled, deletion and replacement depend on workspace permissions
When the media library is enabled, the DAM Permissions and Shooting Permissions sections also appear. These are described in Media library permissions.
Marketing tool
Setting
Effect
Can create
The user can create marketing tools
Can delete
The user can delete marketing tools
All Brands, Selected Brands, Enabled Brands
Brands whose marketing tools the user can edit
Reference entity
Setting
Effect
Can manage reference entity types
The user can create, edit and delete reference entity types
Table for each type: Can create
The user can create reference entities of this type and edit their attributes
Table for each type: Can delete
The delete icon appears in the list for this type
Table for each type: Can import excel
The user can import reference entities of this type from Excel
Table for each type: Can do bulk edit
The user can bulk edit reference entities of this type
Workflow
Setting
Effect
Product workflow admin
The user can start and restart product workflows and complete any step
Can start product workflow
The user can start product workflows
DataFlow
Setting
Effect
Data Flow admin
The user can create, edit, start and schedule data flows
Data flow Viewer
The user can view the data flow list and logs
Channels
Setting
Effect
Enable Insights
The user can see Insights in the menu. Enabled for new users
Enable AI Optimize
The user can use AI features, such as AI Tools on the product page and AI operations in bulk editing. AI features must be enabled for the installation
All Channels, Selected Channels
Channels the user can work on. With Selected Channels, you select the channels using SELECT ALL and SELECT NONE